OS/ significantly reduces the effort of capturing receipts and enables the evaluation of incoming and outgoing invoices within the context of the project.

OS/ replaces all prior systems such as lexoffice, sevDesk, etc., and can be seamlessly integrated via interfaces with solutions for company credit cards, for example.

OS/ ensures that receipt capture needs to be done only once. Documents, along with all relevant master data such as IBAN, ledger account, creditor, or debtor account, are transmitted to DATEV Company Online for easy retrieval by tax offices. This eliminates the need for physical document folders or manual transfers to tax advisors.

In OS/, incoming and outgoing invoices are captured or created in compliance with GoBD standards and are presented within the project context.
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Overview:

↓ Integration (Optional)

Through the integration of systems like Pleo, receipts can be directly captured, assigned to the corresponding project, and fully transferred to OS/ including the receipt image.

↓ Receipt Capture and Processing. Creation of Outgoing Invoices.

The capture of receipts, creation and maintenance of master data for customers and suppliers including DATEV customer or supplier accounts, approval of documents, and issuance of outgoing invoices are all fully managed within OS/.

This allows for the immediate assignment of a customer or supplier at the point of receipt capture.

→ Provision and Posting in DATEV Company Online

The data, including the receipt image, are made available by OS/ in DATEV Company Online. Alternatively, OS/ can generate a DATEV-compatible ZIP file that the tax advisor can upload to DATEV.

In DATEV Company Online, there is the possibility to access all data to make changes or additions. With a simple click on "Provide Documents," all transactions including digital receipts are made available to the tax advisor.

Incoming invoices are captured directly by the accounting department, back office, or project leader. The capture is performed through a simple interface accessible either via the OS/ project itself or through the accounting dashboard.

It is also possible to assign a project or multiple assignments, capture multiple attachments, or directly create new creditors from within the capture dialog. Starting from the second half of 2024, structured data from electronic invoices (E-Invoice) will be extracted, further simplifying the invoice capture process.

The approval of incoming invoices is conducted by the accounting department and subsequently by the project leader.

The accounting approval confirms the legal review for completeness of the document. This process keeps erroneous documents from entering DATEV, thereby saving time on extensive rework and tedious investigations.

The project leader’s approval confirms the correct amount and its proper allocation to the project.

Only after both approvals are obtained can the invoice proceed to export and be sent to the tax advisor for further processing.

The overview in the accounting module displays all incoming invoices and their current status in a clear and organized manner.

Outgoing invoices in OS/ are created directly by the project leader or the accounting department.

OS/ supports all common types of invoices, including detailed itemized billing and partial final billing. Invoices can be drafted in advance and coordinated with the client, eliminating the need for additional entry.

Outgoing invoices are immediately visible in the project and in the outgoing invoices journal upon creation. Invoices that have not yet been transferred to DATEV are also conveniently located in the clear export view.

Before transferring to DATEV Company Online, the document data is enriched with additional business partner information such as business partner account, VAT ID number, IBAN, KOST1, KOST2, etc., which nearly eliminates the data entry effort in DATEV.

In DATEV Company Online, the document data for the current accounting period is assigned, finalized, and paid. Done.

The OS/ export protocol documents each transaction transparently and in compliance with GoBD standards.
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